Registry of Joint Stock Companies forms and documents

Collection of forms and documents that businesses and non-profits need in order to file information with Registry of Joint Stock Companies.

Legislation requires each legal structure to provide specific business information to Registry of Joint Stock Companies. This collection provides the forms and documents businesses and non-profits can use when providing Registry of Joint Stock Companies with the required information.

Reserving a name for your business or non-profit

Choosing a name for your business or non-profit: guidelines

Guidelines you need to follow when choosing a name for your business or non-profit.

Process of reserving a name for your business or non-profit with Registry of Joint Stock Companies.

Businesses and non-profits need to apply to reserve a name before they register, incorporate or change an existing name.

Sole proprietorship

Register a sole proprietorship

Most sole proprietorships need to register with Registry of Joint Stock Companies to operate in Nova Scotia.

Appoint or change the recognized agent for your business or non-profit. Or change the recognized agent’s address.

Sole proprietorships and partnerships need to notify Registry of Joint Stock Companies when the sole proprietor or partner changes. Businesses and non-profits that have a registered business name (operating name) need to notify the registry of changes to their incorporated partners.

Sole proprietorships and partnerships need to notify Registry of Joint Stock Companies of changes to the business location, mailing address and residential address of the sole proprietor or partners. Businesses and non-profits that have a registered business name (operating name) need to notify the registry of changes to the business location or mailing address.

A sole proprietorship can change its name by filing a Name Change Form with Registry of Joint Stock Companies.

Sole proprietorships need to notify Registry of Joint Stock Companies when they dissolve.

Sole proprietorships need to notify Registry of Joint Stock Companies if their business is no longer operating.

Partnership

Register a partnership (general)

A partnership, also called a general partnership, is the most common type of partnership formed in Nova Scotia. Most partnerships need to register with Registry of Joint Stock Companies to operate in Nova Scotia.

A limited partnership has at least 1 general partner and at least 1 limited partner. A limited partner has only limited liability. Limited partnerships need to register with Registry of Joint Stock Companies to operate in Nova Scotia.

Limited liability partnerships need to register with Registry of Joint Stock Companies to operate in Nova Scotia. The liability of partners in a limited liability partnership is limited to some degree.

Appoint or change the recognized agent for your business or non-profit. Or change the recognized agent’s address.

Sole proprietorships and partnerships need to notify Registry of Joint Stock Companies of changes to the business location, mailing address and residential address of the sole proprietor or partners. Businesses and non-profits that have a registered business name (operating name) need to notify the registry of changes to the business location or mailing address.

Sole proprietorships and partnerships need to notify Registry of Joint Stock Companies when the sole proprietor or partner changes. Businesses and non-profits that have a registered business name (operating name) need to notify the registry of changes to their incorporated partners.

Partnerships need to notify Registry of Joint Stock Companies when they dissolve.

Partnerships need to notify Registry of Joint Stock Companies if their business is no longer operating.

Company

Incorporate a limited company

Incorporate a limited company by filing the required form and documents with Registry of Joint Stock Companies.

Incorporate a limited by guarantee company by filing the required form and documents with Registry of Joint Stock Companies.

Incorporate an unlimited company by filing the required form and documents with Registry of Joint Stock Companies.

If you’re incorporating a company, you need to file a Statutory Declaration to confirm that the Memorandum of Association and Articles of Association comply with the Companies Act.

Register a corporation that was incorporated in another jurisdiction and wants do business in Nova Scotia.

Incorporated companies need to file and change the officer or director information with Registry of Joint Stock Companies.

Appoint or change the recognized agent for your business or non-profit. Or change the recognized agent’s address.

Incorporated companies need to file and change their registered office address information with Registry of Joint Stock Companies.

A company can change its name by filing a Name Change Form with Registry of Joint Stock Companies.

Co-operative

Incorporate a for-profit co-operative

Incorporate a for-profit co-operative by filing the required form and documents with Registry of Joint Stock Companies.

Incorporate a non-profit co-operative by filing the required form and documents with Registry of Joint Stock Companies.

Co-operatives can change their Articles of Incorporation and by-laws or do something out of the ordinary by filing a special resolution with Registry of Joint Stock Companies.

Co-operatives need to file and change the list of officers and directors information with Registry of Joint Stock Companies.

Co-operatives need to file financial statements with Registry of Joint Stock Companies each year.

A co-operative can change its name by filing a Name Change Form with Registry of Joint Stock Companies.

Co-operatives need to notify Registry of Joint Stock Companies when they wind up and dissolve.

Society

How to incorporate a society: overview

How to incorporate a non-profit under the Societies Act.

Incorporate a society by filing the required form and documents with Registry of Joint Stock Companies.

Societies need to file and change the officer or director information with Registry of Joint Stock Companies.

Appoint or change a recognized agent for your society. Or change the recognized agent's address.

Societies need to file and change their registered office address information with Registry of Joint Stock Companies.

Societies can change their by-laws or do something out of the ordinary by filing a special resolution with Registry of Joint Stock Companies.

Societies can change their Memorandum of Association by filing a special resolution with Registry of Joint Stock Companies.

Societies need to file financial statements with Registry of Joint Stock Companies each year.

A society can change its name by filing a Name Change Form with Registry of Joint Stock Companies.

Societies need to notify Registry of Joint Stock Companies when they wind up and dissolve.

Business name (operating name)

Register a business name (operating name) on behalf of a business or non-profit

Most businesses and non-profits need to register their business name (operating name) with Registry of Joint Stock Companies if it’s different than their legal name.

Societies need to register their business name (operating name) with Registry of Joint Stock Companies if it’s different than their legal name.

A business or non-profit can change its business name (operating name) by filing a Name Change Form with Registry of Joint Stock Companies. The business name is different than the legal name.

Sole proprietorships and partnerships need to notify Registry of Joint Stock Companies of changes to the business location, mailing address and residential address of the sole proprietor or partners. Businesses and non-profits that have a registered business name (operating name) need to notify the registry of changes to the business location or mailing address.

Businesses and non-profits need to notify Registry of Joint Stock Companies when they dissolve their business name (operating name).

Businesses and non-profits need to notify Registry of Joint Stock Companies if they’re no longer using the business name (operating name).

Letter of Authority

Authorize a filer: Registry of Joint Stock Companies

You need to be an authorized filer for a business or non-profit to file online updates with Registry of Joint Stock Companies.

Copies of documents

Get copies of documents on file with Registry of Joint Stock Companies

Order copies of documents that are on file with Registry of Joint Stock Companies.

Fees

Registry of Joint Stock Companies fees

Fees for Registry of Joint Stock Companies transactions, including registrations, filings and updates to your business or non-profit information.

Related legislation